FY2017 Open Enrollment
Welcome to the City of Somerville FY2017 Open Enrollment!
Open Enrollment starts today, April 6th and ends on May 4th, 2016. Please review the attached Open Enrollment Communication brochure for further information.
For those employees who are benefit eligible, please take this opportunity to review your Medical, Dental, Vision, Life and Health Insurance Opt Out Program options. Also review the Deferred Compensation, Short and Long Term Disability plans. All changes will go into effect on July 1, 2016.
The Group Insurance Commission (GIC) has new premium rates as well as health plan benefit changes for FY2017. It is important that you review the health plan benefit changes to ensure you understand the impact they may have on your current GIC health insurance plan. All of this information is reflected in the GIC Benefit Decision Guide attached.
One health plan benefit change is that due to the Harvard Pilgrim Independence Plan’s significant premium increases and spending beyond it premium rates, the plan will be closed to new members. Existing members can stay in the plan and change their coverage (e.g., individual to family) however; individuals who are picking up GIC coverage during Annual Enrollment cannot enroll in the plan; and existing GIC members cannot switch into this plan.
If you are NOT currently enrolled in the City’ s Health Insurance but eligible for health benefits, you will be required to complete the Health Insurance Responsibility Disclosure (HIRD) form, which is attached, and return it to Personnel by Wednesday, May 4 th .
Health Insurance Opt Out Program
The City will be re-offering the Health Insurance Opt-Out Program with an update in the eligibility criteria. This benefit is being offered to qualified union and non-bargaining unit employees and would provide annual payments of either $2,000.00 or $4,000.00 per year to those who qualify. For those employees who are eligible for and interested in the Health Insurance Opt Out Program, please ensure you complete all the appropriate forms no later than May 4th.
Employees who are currently enrolled are no longer required to re-enroll annually; however as for all employees not enrolled in the City’s Health Insurance, you are required to complete the HIRD form, which is attached, annually during Open Enrollment.
Your dental insurance benefits will continue to be provided by Delta Dental with the Low and High Plan options. The dual plan design allows for more affordable coverage for employees to utilize. The dental rates for FY2017 have increased by 3%. Please find the new rates attached.
Your vision insurance benefits will continue with our current provider, Vision Service Plan (VSP). The rates for VSP will remain as is for the upcoming year.
Your life insurance benefits will continue with our current provider, Boston Mutual. The rates for Boston Mutual will remain as is for the upcoming year.
If you are happy with your health, dental, vision and life coverage, you do not need to do anything. If you do choose to make changes to your benefits, all required forms are due to the Benefits office by Wednesday, May 4th.
Payroll Deductions for Health, Dental and Life Insurance Premiums
Coverage/rate changes to health, dental, vision and group/voluntary life will go into effect on July 1, 2016. Deductions are taken the month prior to coverage effective date. Please see below for the breakdown of payroll deductions and when the new rates will take place:
Paycheck dated June 3, 2016 for City Weekly- 52
Paycheck dated June 30, 2016 for City Monthly- 12
Paycheck dated June 1, 2016 for School Weekly – 52
Paycheck dated June 7, 2016 for School Biweekly – 26
For those employees that are not paid during the summer months (School Weekly – 42 and School Biweekly –21), your scheduled deductions will be updated on the first payroll in September 2016. A follow up communication will be sent on how deductions will be processed in June 2016 to capture the new rates during the summer months.
If you are enrolled in the Benefit Strategies Flexible Spending plan, you will have the opportunity in November to re-enroll for coverage and/or make changes for a January 1, 2017 effective date.
If you have any questions regarding Benefits Open Enrollment, please join us at the Perks Fair on Thursday, April 14th from 9:30 am-4:00 pm at the Cummings School. You may review all of the Open Enrollment communication by visiting our Open Enrollment website, which will be finalized and up on April 7th at: http://www.somervillema.gov/openenrollment. The Open Enrollment Brochure will be posted on the website as well as the applicable forms to make changes to your benefits. In addition, this information is being mailed to your home address on file over the next week.
You may also feel free to contact Mary Alice Lally, Mary McKenna or Barbara Brown in the Benefits Department at 617-625-6600 X 3324.
Mary McKenna: email@example.com
Mary Alice Lally: firstname.lastname@example.org
Barbara Brown: email@example.com
City of Somerville
93 Highland Ave.
Somerville, MA 02143
W: (617) 625-6600 ext. 3303